Canadian Institute of Mass Communication


Last updated: January 2023.

Canadian Institute of Mass Communication (“CIMC”) is committed to protecting the confidentiality of personal information in its custody and control. The purpose of this Privacy Policy is to ensure that your personal information is protected in accordance with relevant privacy laws and to ensure that all of our practices and procedures are compliant in that regard.


By visiting our website (the “Website”), submitting information to us or interacting with CIMC, you agree to the collection, use and disclosure of your Personal Information, as set out in this Privacy Policy, as updated from time to time.  Accordingly, you should review this Privacy Policy from time to time to keep informed of such amendments. The most recent date of revision will be indicated at the top of the Privacy Policy.

Personal Information is any information about you as an identifiable individual, such as your name, address, postal code, telephone number and e-mail address.  CIMC may also collect Non-Personal Information, being information that cannot be associated with an identifiable individual, such as aggregated statistical information (e.g. the average length of time users spend visiting our Website), or other anonymous information, such as the type and version of browser being used to access the Website.

1.      Accountability 

We are responsible for personal information in our possession or under our control. 

CIMC is responsible for compliance with the provisions of the Privacy Policy. Our Privacy Office can be contacted by using the contact information at the end of this Policy. 

2.      Identifying the Purposes for the Collection of Personal Information 

We identify the purposes for which personal information is collected. 

We will collect personal information for the following purposes:

·       to establish and maintain responsible relations with our users, including communications;

·       to operate and provide our ongoing services to users;

·       to understand and meet user needs and preferences;

·       to study and research matters related to our services;

·       to manage, monitor, regulate and protect our services and operations;

·       to contact and deal with providers;

·       to meet legal and regulatory requirements

Unless permitted or required by law, we shall not use or disclose your personal information for any new purpose without first identifying and documenting the new purpose and obtaining your consent.

3.      Limiting the Collection of Personal Information 

We will limit the collection of personal information to that which is necessary for the purposes that we have identified. We will collect personal information by fair and lawful means. 

We limit the information we collect to that which is necessary to deliver a high level of service. We may collect some or all of the following personal information when you conduct business with us:

·       Name, postal address, email address and telephone number;

·       User needs and preference information;

·       Research based information gathered from you in the course of the services we provide.


4.      Limiting Use, Disclosure and Retention of Personal Information 

We will not use or disclose personal information for purposes other than those for which it was collected, except with the consent of the individual or as required or permitted by law. We will retain personal information only as long as necessary for the fulfillment of the purposes for which it was collected. 

We will retain your personal information for the purposes for which the information was collected and shall maintain such information as we may be required to do so for that purpose or for which we may be required by law. We will maintain reasonable and systemic controls and practices to apply to personal information that is no longer necessary or relevant in order to identify it and securely destroy it or otherwise render it unintelligible. We may disclose your personal information to:

·       A third party that is involved in supplying us with products or services related to the services that we are providing to you;

·       A third party that we have engaged to perform functions on our behalf, such as delivery services, record keeping or storage services, professional services such as financial, legal, or other similar professional services;

·       A person who in our reasonable judgment is seeking the information as your agent, contractor or advisor, such as your financial, legal or other professional advisor;

·       A public authority or agent of a public authority as may be required or permitted by law;

·       With appropriate contractual safeguards, to a third party as part of a contemplated or actual transaction involving CIMC such as a merger, acquisition, partnership, collaboration, contract, or sale, which would necessitate the transfer of personal information to the prospective or actual third party, or their authorized representatives, involved in the transaction or contemplated transaction.

·       Note that personal information may be stored or processed in the cloud or outside of Canada, where it will be subject to the legal regime of the destination country.  For access to written information about CIMC’s policies and practices with respect to service providers outside of Canada, please contact our Privacy Office.


5.      Accuracy of Personal Information

Your personal information shall be accurate, complete and up to date as is necessary for the purposes for which it is to be used.

We rely primarily on data you provide to us directly.  In our efforts to maintain the accuracy of your personal information, we ask that you contact us with any changes in your personal information that may occur over the course of your relationship with us.

If you have concerns about the accuracy of the personal information we retain, please contact our Privacy Office.

6.      Payment Information 

To protect you against fraud, unauthorized transactions (such as money laundering), claims and other liabilities, we only collect an identification number and order details which enable us to match each user to the payments he makes. We do not collect credit card information. We allow our third party payment vendor to collect information for the purpose of collecting fees from users on the Website. We do not have access to the payment information that you provide to our third party payment vendor and this information is subject to the privacy policy of the third party payment vendor. For more information regarding what payment information our third party payment vendor collects and how it uses this information, please see their privacy policy.


7.      Security Safeguards

 We will protect your personal information by security safeguards appropriate to the sensitivity of the information.

We will use appropriate security measures to protect personal information against the risks of loss or theft, unauthorized access, disclosure, use, copying or modification. Methods of protection will include physical, organizational and technological measures. Where your personal information is shared with third parties, as contemplated in this Privacy Policy, we will protect your personal information by contractual agreements or other means stipulating the confidentiality of the information and the purposes for which it is being used.


8.      Openness Concerning Practices and Policies

This Privacy Policy shall always be readily available to users or others who request a copy.

If you would like a copy of this Policy please contact our Privacy Office.


9.      User Access to Personal Information

We will inform you of the existence, use and disclosure of your personal information upon request, and will give you access to such information where required. You have the right to challenge the accuracy and completeness of the personal information and request to have it amended as appropriate.

Upon written request, we will inform you of the existence, use and disclosure of your personal information. Personal information will be provided in a reasonable period of time and, if necessary, at an appropriately reasonable cost. In certain situations, we may not be able to provide access to all the personal information that we hold about you. For example, we may not provide access to information if disclosure would reveal confidential commercial information, if the information is protected by solicitor-client privilege, if the information was generated in the course of a formal dispute resolution process, or if the information was collected in relation to the investigation of a breach of an agreement or duty or a contravention of a federal or provincial law. If access to personal information cannot be provided, we shall provide the reasons for denying access upon request.


10.   Challenging Compliance

You have the right to address a challenge concerning compliance with the above principles to our Privacy Office.

We wish to ensure that our Privacy Policy meets your concerns and responds to your needs. If you would like to discuss your personal information our Privacy Office is available to receive your enquiries, comments and complaints.


Our Privacy Office may be contacted at: